Automation and Reduce

What is a typical day like for you? Checking email, go to your favorites and run through some favorite web sites. understanding what needs to be done today, Create some documents, submit invoices. But what you spend your day doing is checking your multiple email addresses, redundant bookmarks, and in consistent between computers you use. forwarding that email to your other work email, filtering through spam, addressing the latest windows updates, send your files you worked on the previous night at home to your work email, sorting through the emails with the same document but others have contributed to it, and stopping by the post office to drop off bills that need to be paid. What about those passwords, that each require a different requirement, expire every 30-90 days, must be unique.

Where is the peaceful time to innovate, create that new process to save time, money, and material. Invent a new product, decide where your business is going to go or your personal growth?

I’ve been working on automating my life every since I can remember. Why be bothered with the mundain, repetative non productive tasks? Lets start with preserving our files we have, and pictures that we can’t loose. Need to consolidate and backup your files. If there are pictures, put them in a folder called pictures. I go to the extra degree of creating a year sub folder, and month sub folder. That’s a little overboard, but I get pictures from different sources, and dates of the pictures don’t always match. You could use what Microsoft Windows gives you by putting them into the pictures folder of your MyDocuments. But every application knows about that and clutters it up with junk. So I create a new MyDocuments folder in the C:\ drive. Then create a Pictures sub folder. I know what goes in there and the Windows Documents is a throw away.

I keep my Business and Personal files seperate. Seperate by a folder. So if there is Work, I’ll create a SubFolder of my new Documents location, and create subfolders in there where appropriate. This is a good start. Live with this for awhile, let it get to be a habbit. And Backup the new Documents location using a secure, encrypted, Online Backup. I recommend Data Deposit Box. I recommend them for a couple of reasons. One is that it is very non-ubtrusive, works in the background, continiously backs up when your not working. No more, once a day interuption of it backing up.

This will be a multi-part article, this is the first step to making your data organized, and automating your life, so you can spend it more productively by innovating more.