Save Money and Increase Services
Another part of the of the Automate and Reduce theme.
Email can be a blessing and nightmare. You may have many addresses, check the mail on multiple locations and left with a sync problem, contacts all over the place, and not being able to get your email when you really need it. There is an answer to all of this, and it can actually save you money, increase your productivity, add more functionality and features then you ever thought of trying. This is Google for Apps for your domain. This is not Gmail branded email, but your own domain. Check it out here. First, what is the cost. $50 per year per user. or less then $5 a month.
All email is saved forever, each email accounts gets 25GB of storage. There is IMAP integration, so when you read your mail in one place, every other location you read it from will show it has been read, replied, archived etc. All your contacts are in one location. Plus you get additional Anti-Spam features, email archiving, site and individual email spam control, etc. How much again? $50 per user per year.
Think about how you may use your existing email provider. Either you use the system your web host provides, and deal with email limits, and stuck with syncing between machines with some series of manual or semi-automated steps that often fail. I’ve been there, it’s not worth it. What if you want to use your smart phone to read, reply, search for email, or find contact? Let Google and other 3rd party developers make use of the strong API to build this interface for you. There is a large community, where your web host probably doesn’t have others extending it.
If you use SalesForce for your CRM, Google Apps has an integration. Every day it seems more apps are added.
If you have multiple emails, how to handle that? Well Google has this great feature in the email client that checks your other email accounts and archives it or deletes it on the originating system and brings it into their system. When you reply to that email from another domain, it replies as you where sending it from that other email system. No one will ever know it was from your other email system. So all your emails are funneled into one system. I have only reached 10% of my storage usage after years of use, and collecting multiple emails from other systems.
Store documents, collaborate real time using Google Apps.
Give it a shot. If you are not interested in learning how to do the transition and migrating all your email from your old system into Google Apps solution, send me a message and I’ll be happy to assist you or do the entire migration. The cost varies depending on users, application usage, and migration situation. Contact me here.